Privacy Policy
Winchester Cathedral Old Choristers Association
General Data Protection Regulations Policy & Privacy Statement
Winchester Cathedral Old Choristers Associations WCOCA is a non-profit organisation providing a common point of contact and support for ex-choristers. The WCOCA holds records of individual members, typically their contact details; name, email address, postal address, landline telephone number, mobile telephone number, as provided by them.
Purpose for holding data
The primary purpose for the WCOCA processing data is to enable us to maintain contact and provide support for Association members. Specifically, this will be to inform members of reunions, events, concerts and festivals, AGM’s and the annual newsletter. Wherever possible, communication from the WCOCA to individuals whose details are processed by the WCOCA will be by email.
Legal basis
The legal basis under which we conduct our activity as an Association is legitimate interest.
As a non-profit organisation with, primarily, recreational activities, we are not required to register with the ICO or to appoint a Data Protection Officer. The Data Controller is the Honorary Secretary of the WCOCA.
Data Privacy Statement
The WCOCA only holds and processes the personal data that it requires to maintain contact with its members as provided and updated by them.
• we do not collect more information than is necessary
• we do not use your data for purposes other than those specified
• we do not keep your data if it is no longer needed
• we do not share your data without your permission
Access to information
You have the right to request any information WCOCA holds on you. Requests for details of any data held by the WCOCA and requests for any changes to be made to data held should be made by email to the WCOCA Honorary Secretary as detailed below.
When you visit our website
We use analytics cookies to monitor traffic to the site.
A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are. A cookie will typically contain the name of the domain from which the cookie has come, the 'lifetime' of the cookie, and a value, usually a randomly generated unique number. When you visit our Website we send you a cookie.
Most websites contain cookies; they do not harm your computer or mobile device. You can enable or disable cookies permanently by changing the settings on your browser or accept / decline the cookies notification pop-up for this site only.
When you create an account on the website
By creating an account on our website in order to access member-only content we store the information you provide. If you agree, information you provide will be accessible to other members through a searchable directory. You can amend your visibility at any time by logging in to your account.
When you contact us
While you can use our website without giving out your personal information, once you contact us via the WCOCA website, we collect information from you.
The information you send us via the email address on our website will be processed and stored so that it is possible for us to contact and respond to your request, and/or allow you access to our services.
When you make a purchase on the site we engage a third-party (“Paypal”) to process payments made on our site. Paypal processes your card information on its own secure site and we do not store any card information for you.
Information Security
WCOCA seeks to ensure the security of personal data. When WCOCA collects information about you, we also make sure that your information is protected from unauthorized access, loss, manipulation, falsification, destruction or unauthorized disclosure. This is done through appropriate technical and organisational measures.
If at any point you wish for WCOCA to delete information about you, you can simply contact us.
When this Privacy Policy applies
This Privacy Policy is applicable to the services offered by WCOCA directly via our website. Our website contains links to other websites. Once redirected to another website, this Policy is no longer applicable.
This version of the Privacy Policy is effective from May 2018.
Changes
We reserve the right to change this Privacy Policy. We constantly review our Privacy Policy and strive towards making it better.
WCOCA will not reduce your rights stated in this Policy without asking for explicit prior consent to the changes.
All changes to our Privacy Policy will be available on our website. You will be able to access the previous versions of this Policy here.
Summary
In accordance with applicable law, we only collect a limited amount of information about you that is necessary for improving our service.
We do not use profiling, we do not sell or in any other way spread your data to third parties, we do not use your data for purposes other than what we specified.
We also make sure that your data is stored securely. We delete all information deemed no longer necessary.